Privacy Policy — The Jubilee Trust

The Jubilee Trust (Charity No. 1077936) is committed to protecting your privacy. This policy explains how we collect, use and safeguard your personal data in accordance with UK data protection legislation including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

The Jubilee Trust is a registered charity based in Doncaster, United Kingdom. For the purposes of data protection law, The Jubilee Trust is the data controller. If you have any questions about this policy or how we handle your personal data, please contact us at trustees@jubileetrust.org.

2. What Information We Collect

We may collect and process the following types of personal data:

Your name, email address, telephone number and postal address when you contact us, make a donation, or sign up to receive communications.
Financial information such as bank details or Gift Aid declarations when you make a donation.
Records of correspondence if you contact us by email, letter or telephone.
Information you provide when attending our events, including dietary requirements or accessibility needs.
Technical data such as your IP address, browser type and browsing activity when you visit our website.

3. How We Use Your Information

We use your personal data for the following purposes:

To process and acknowledge donations and manage Gift Aid claims.
To respond to enquiries and provide information you have requested.
To send you updates about our work, events and fundraising activities (where you have given consent).
To administer events and activities.
To comply with legal and regulatory obligations.
To improve our website and the services we offer.

4. Lawful Basis for Processing

We process your personal data on the following legal bases:

Consent — where you have given clear consent for us to process your data for a specific purpose, such as receiving marketing communications.
Contractual necessity — where processing is necessary to fulfil a commitment to you, such as processing a donation.
Legal obligation — where we are required to process data to comply with the law, such as Gift Aid claims to HMRC.
Legitimate interests — where processing is necessary for our legitimate interests, provided these are not overridden by your rights, such as administering our charity effectively.

5. Recording and Live Streaming at Events

Dedicated teams are responsible for the recording and the digital capture of audio, still images and video at all The Jubilee Trust events. It is the policy of The Jubilee Trust to use this captured information in publicity and marketing, as well as at future events.

No individuals within a captured image, video or sound clip are made personally identifiable. Where individuals are named, this is only done with prior consent.

By attending The Jubilee Trust events you are agreeing to the non-specific recording and digital capture of audio, still images and video.

6. How We Store Your Data

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or destruction. Personal data is stored securely and access is restricted to those who need it to carry out their duties.

We will only retain your personal data for as long as is necessary to fulfil the purposes for which it was collected, or as required by law. Financial records relating to donations are retained for a minimum of six years in accordance with HMRC requirements.

7. Sharing Your Data

We will never sell your personal data to third parties. We may share your information with:

Stewardship — our giving partner, who processes donations on our behalf.
HMRC — for the purpose of claiming Gift Aid on eligible donations.
Service providers — who assist us in operating our website and delivering our services, and who are bound by data processing agreements.
Legal or regulatory authorities — where required by law.

8. Marketing and Data Collection Provider

The Jubilee Trust uses Mirata Ltd as its technology provider. Mirata Ltd is committed to supporting and developing the use of Internet technologies within the voluntary and community sector. For more information about Mirata Ltd please visit www.mirata.ltd.uk.

9. Cookies

Our website may use cookies to enhance your browsing experience. Cookies are small text files stored on your device. You can manage your cookie preferences through your browser settings. We use cookies for:

Essential website functionality.
Understanding how visitors use our website so we can improve it.

10. Your Rights

Under UK data protection law, you have the following rights:

Right of access — to request a copy of the personal data we hold about you.
Right to rectification — to request correction of inaccurate or incomplete data.
Right to erasure — to request deletion of your personal data where there is no compelling reason for its continued processing.
Right to restrict processing — to request that we limit how we use your data.
Right to data portability — to request transfer of your data to another organisation.
Right to object — to object to the processing of your data, including for direct marketing purposes.
Right to withdraw consent — where processing is based on consent, you may withdraw it at any time.

To exercise any of these rights, please contact us at trustees@jubileetrust.org.

11. Complaints

If you are unhappy with how we have handled your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO). You can contact the ICO at ico.org.uk or by telephone on 0303 123 1113.

12. Contact Us

If you have any questions about this privacy policy or about the way we use your data, or if you would not like your data to be used for anything listed above, please contact us. We aim to use the information you give us in a way which is fair to you. Please let us know if there are any ways we can serve you better.

This policy was last updated in August 2026.
The Jubilee Trust · Charity No. 1077936